Emory College of Arts and Sciences Study Abroad - Office of International and Summer Programs

NON-EMORY STUDY ABROAD PROGRAM PETITION

Emory College Study Abroad

 

Applications and Deadlines:
The Education Abroad Committee (EAC) considers the petitions of students who would like to attend Non-Emory study abroad programs and receive academic credit (which will appear as transfer credit on their Emory transcript).  Non-Emory programs are an option for students who cannot find an academic match for their major on any of the Emory-approved programs. Submitted petitions must demonstrate a compelling academic reason for studying on a Non-Emory program.

 

 All petitions are evaluated by the EAC based on the following criteria:

• strong academic justification for choosing a non-Emory program versus an existing Emory-approved program;
• the academic rigor and quality of the program;
• the appropriateness of the student’s plan of study to his/her overall academic plan/major;
• the strength of the student’s preparation at Emory;
• the level of cultural immersion or integration in the host country and;
• the quality of the match between the student’s goals and the opportunities that the non-Emory program offers.

 

Students and/or their representatives may NOT appear before the EAC in person.  Petitions must be submitted by the deadline; late petitions are NOT accepted, and retroactive transfer credit for programs not petitioned will NOT be given under any circumstances.

I. PETITION PROCESS: Students must meet the specified prerequisites for the program they want to attend.  In addition, Emory College Study Abroad requires that all petitioners for Non-Emory programs:

 

A. have and maintain at least a 3.0 cumulative GPA;

B. be in good academic standing;

C. are enrolled full-time at Emory the semester prior to their study abroad program;

D. meet the minimum requirements (if any) as specified in the study abroad program description;

E. have completed at least 3 semesters (48 semester hours or equivalent) of college level work (for semester) or 2 semesters of college level work (for summer).

 

IN ORDER TO COMPLETE THE PETITION PROCESS, PLEASE SUBMIT THE FOLLOWING TO EMORY COLLEGE STUDY ABROAD BY THE STATED DEADLINE:

 

A. Non-Emory Study Abroad Program Petition Online Application Form

 

B. Letter of Recommendation from Emory College Faculty Member: An Emory College faculty member must sponsor this petition and write a strong letter of recommendation and support to further demonstrate the academically compelling/convincing reasons as to why a non-Emory program is more suitable for the student petitioner. This letter of support should be from someone who can evaluate the student as well as the non-Emory program in question.

 

C. Course Approvals:  Students will complete Course Approval Requests for each course they wish to take abroad on the petition program.  Instructions about this process are provided in detail within the application. NOTE: Approved Non-Emory Petitions earn Transfer Credit, not direct Emory credit.

A SPECIAL NOTE for Summer Applicants: Students petitioning for a program during the summer semester must choose a program with at least two required courses (minimum 6 credits). Programs that entail only one course will not be considered. 

 

D. Academic Advisor(s) Approval: Students will complete Academic Advisor Approval Requests.  Instructions about this process are provided in detail within the application.

E. Application fee: Non-refundable application fee of $75

 

F. Unofficial Copy of Emory University Transcript from OPUS

Please Note: Students petitioning for a program in a country or a region with a State Department Travel Advisory of level "3" ("Reconsider Travel") or higher should notify the petition advisor in the first meeting so that a security assessment can be completed. Students should be aware that security assessments can take up to one month and is not guaranteed to be approved, so a request for a security assessment should be submitted as soon as possible and preferably well in advance of the petition deadline.

 

II. FINANCIAL AID AND SCHOLARSHIPS: Students attending Non-Emory programs are not eligible to use Emory financial aid and grants for study abroad.  In some cases, federal and state financial aid may be applied to the study abroad program, pending approval of the Financial Aid Office.
 

 

III.  NOTIFICATION: The Education Abroad Committee will review your petition and you will receive notice of the final EAC decision within two weeks of the Committee meeting. EAC petition decisions are final, and there are no opportunities for appealing rejected applications.
 

 

IV. BEFORE LEAVING:

 

ONLINE REQUIREMENTS: You must complete the new post-acceptance requirements in your Emory College Study Abroad application online.  If you do not complete all online requirements prior to departure, you risk having your approval to earn credit from this program rescinded.  If you decide to withdraw from the program, you must notify your study abroad advisor.

Processing Fee and Deposit: Semester and Summer Non-Emory Petition Programs have a Processing Fee associated with them.  In addition, a deposit toward this Processing fee is required if your petition is approved. 

• For semester, the deposit due after the petition is approved is $300 and is payable online.  The $300 will be applied towards a $900 Processing Fee, which will be billed on your OPUS account during the semester you are abroad.
• For summer, the deposit is $200 and must be paid via check or money order (payable to Emory University). The $200 will be applied towards $350 Processing Fee, which will be billed on your OPUS account during the summer you are abroad.

 

PRE-DEPARTURE ORIENTATION: All students are REQUIRED to complete the Emory College Study Abroad Online Pre-Departure Orientation.

BILLING FOR NON-EMORY STUDY ABROAD PROGRAMS: Emory University and Emory College Study Abroad are not responsible for any aspects of non-Emory study abroad program billing/invoicing.  Students whose non-Emory program petitions are approved by the EAC are fully responsible for paying all non-Emory study abroad program provider costs, including tuition, tuition-related fees and housing (room and board) charges.  These students are responsible for working directly with the non-Emory study abroad program provider to obtain tuition and housing invoices for their respective programs.  It is up to the student to insure that these tuition and housing bills are paid directly to the non-Emory approved program provider in a timely manner. Emory financial aid and scholarships/fellowships cannot be applied towards non-Emory study abroad program costs.
 

TRANSFER OF CREDIT: Approval to study abroad on a Non-Emory program does not guarantee that the courses will transfer. Credit must still be evaluated according to University policies. For all courses you intend to take abroad, you must consult the appropriate department at Emory PRIOR to your study abroad period and have the approvals confirmed via email (instructions within the application).
 

If Emory College Study Abroad does not have all of your course approvals prior to your departure, you risk not receiving credit.

 

Students are allowed to transfer a maximum of 16 semester hours of credit per semester of work done on a Non-Emory study abroad program. Additionally, students should note that Emory College allows a maximum of 24 transfer credits in general. Emory will evaluate the credit that you earn on study abroad programs in accordance with the policies that govern the transfer of credit (Emory College Bulletin):
 

• Courses must be taken for a letter grade.
• Courses must be of high quality and have a workload similar to a course at Emory.
• Courses must be academic liberal arts courses of the kind that are offered by Emory College (i.e. NO engineering, fashion, food courses, orientation courses, etc.).
• You cannot duplicate work already completed at Emory.
• A grade of "C" (2.0) or higher must be earned; credit that bears a "C-" or lower will not transfer.
• Credit transfers in hours, not in courses. Therefore, a three-unit course taken abroad will receive three units of transfer credit.
• Internships do not receive academic credit unless you have written pre-approval from an Emory faculty member who will supervise your work and have been approved through Emory College Study Abroad for internship credit.

 

Emory College Study Abroad will review all transcripts and determine the amount of credit that should be applied to your degree. Emory College Study Abroad may require more detailed information about the specific courses taken and will often consult appropriate departments at Emory as well as the study abroad program to determine the appropriate transfer of credit. You should be prepared to answer questions about the courses and the work that you have done and to produce course syllabi, materials, and assignments if required.

 

PLEASE NOTE: Credits for Non-Emory study abroad programs will be awarded as "transfer" credit only and will appear at the top of your Emory transcript.  Grades will NOT be included in the Emory cumulative GPA. The titles from the overseas courses will appear in this section along with assigned equivalents.

 

V. WHILE ABROAD:

 

COURSE LOAD: You are expected to maintain a standard full load of classes (as defined by the host institution); this will typically be equivalent to 15-16 credits at Emory for semester programs.  On summer programs, students must take a minimum of 2 courses for at least 6 credits.

 

PRE-REGISTRATION: While abroad, you are responsible for pre-registering on OPUS for classes in the following semester at Emory.

 

VI. AFTER TERM ABROAD:

 

OFFICIAL TRANSCRIPT: You are responsible for requesting that an official transcript be sent from the overseas institution after your term abroad is complete. The transcript should be sent to the following physical address or email address:

 

ATTN: Education Abroad
Office of International and Summer Programs

Candler Library, Suite 200

550 Asbury Circle

Emory University

Atlanta, GA 30322

OR

studyabroad@emory.edu

 

* Transcripts delivered by students will not be accepted. The transcript is only considered official if it comes to our office directly from the program provider or institution abroad.

 

Note: If Emory College Study Abroad fails to receive an official transcript from an accredited institution of higher learning by the end of the next semester after the study abroad experience, then credits will NOT be posted to your Emory transcript.

 

Contacts: 
studyabroad@emory.edu